A new folder named " Larger Than xxx KB" will be created under Search Folders. * Note: In this example I specify 3000KB which is equivalent to about 3MB.ģ. Specify the size in the Show mail greater than box (e.g. Then, click Choose under Customize Search Folder to set the size of the mail.Ĭ. Scroll down and choose Large mail under Organizing Mail.ī. Click Search folders and then choose New Search folder.Ī. You can easily get rid of Mailbox is FULL error if you delete large emails files and attachments. Method 3: Delete Large emails (with attachments). Check the box Include items with "Do not AutoArchive" checked to archive individual folders. Under Archive items older than option, choose a date.Ĭ. Select Archive this folder and all subfolders option and select the folder that you would like to archive. * Note: In Outlook 2010, 2013, go to the File > Info > Cleanup Tools > Archive.Ī. For Outlook 2016, 2019, select the File tab, then choose Info > Tools > Clean Up Old Items…* Click Ok button to apply.Īnother method to reduce Outlook mailbox size is to archive your older items. In Outlook options select Advanced and under Outlook start and exit options, check the box Empty Deleted Items folder when exiting Outlook. In Outlook, go to the File tab and select Options.Ģ. One way to reduce the size of Outlook mailbox is to empty the Junk email folder and Deleted items folder.Īdditionally, you can get rid of your deleted messages by emptying the Deleted items folder automatically when you exit Outlook. Method 1: Empty Deleted & Junk email messages. Method 4: Use Outlook Clean-up Tools Feature.Method 1: Empty Junk email and Deleted items folder.How to Fix: Outlook Mailbox Size Limit Exceeded or Mailbox is Full. Although you might notice slight changes. Note: These instructions are applicable to Outlook 2019, 2016, 2013, and 2010 for Windows & Outlook for Mac 2019, 2016, and 2011. If you are experiencing this problem, in this guide you will find several methods to resolve it. One of the most common issues is when Outlook does not receive emails in the inbox because the mailbox is full or the mailbox size limit has been exceeded. But there are times when issues occur that affect the functioning of Outlook. Microsoft Outlook is arguably the most popular email management application because it is a reliable and efficient mail application that can be used for personal and business purposes. Clean up options are partway down the page, where you can choose a different folder and other options.If you cannot receive or send emails because of errors "Your Mailbox is full", or "Mailbox Size Limit Exceeded" in Outlook 2019, 2016, 2013 or 2010, continue reading below to fix the problem. Click the Settings button on the dialog to open the Options dialog to the Mail page. When you use Clean Up, a dialog box will remind you that redundant messages will be moved to the designated folder (unless you ticked the Don't show this message again box). Clean up Folder and Clean Up Folder & Subfolders commands are also on the Folder tab. Right click on any thread and choose Clean Up Conversation in the context menu or look for it on the Clean Up button in the Delete Group on the Home tab. In addition to Clean Up Folder, Outlook can also Clean Up Conversations, removing older messages in a thread that are quoted in newer messages. Change these settings in File, Options, Mail. If you didn't select a clean up folder, Outlook will use the Deleted Items folder.īy default, Outlook won't clean up categorized, flagged, or digitally signed messages. Everything imported or downloaded later will have the same modified date. It's usually faster to use a " duplicate remover utility", however, if the duplicates are due to importing or re-downloading messages, " you can add the Modified date field to the view and sort by it". The Clean Up folder (and subfolder) commands will clean up all threads in a folder (and subfolders, if that option was selected), while clean up conversation will remove the older messages from the selected thread.Ĭlean Up will not remove duplicate messages. It will not remove true duplicated messages it will not trim quoted text from replies. In a long email thread, you could end up several copies of the early messages and the Clean Up Folder command moves these redundant messages in the current folder (or current folder and subfolders) to the designated "Cleanup" folder, leaving you with all the content but fewer messages. What is a redundant message? Redundant messages are the previous messages in a thread that are also quoted in the replies. What does Outlook consider to be redundant?Ĭlean Up removes redundant messages in a thread of folder. It said that it would remove “redundant emails”. I decided to right-mouse button click on one of the folders in my mailbox to mark the messages all read when I noticed another option in the popup that said, “Clean up Folder”.
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